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Meeting Agenda
Date: Tuesday 22nd March, 2010
Time: Midday
Location: Level 3, Tower 1. Near the concourse café (essentially where our stall is going to be)
The Launch Party
Promotions
• Design Tickets
• Order printing for – membership cards, Launch tickets, UTSoc Posters, Launch posters
Web content manager
• Design the website
• Possibly put up photos of the executives, other information and the launch party – doesn’t need to be a fully functioning website at the moment, but as long as it has ‘Coming soon’ and some info atm, that’s fine.
Publicity
• Organise a publicity campaign for the event – a weekly plan which everyone can follow, work out what promotional material is needed.
• Create a facebook event for the Launch Party – when tickets are finished
• Draft an invitation to e-mail – Maybe by next week
Treasury
• Budgets for – posters, the Launch party (work out all the costs involved)
Union Officers
• Talk to Jennifer Greathead before 12.30pm
- Pick up the treasury paperwork
- Inform of finer details – the date, attendance, times
- Ask about money for the bar – if she is still willing to provide 65 per cent on if we do free shots
- Catering – how much would it be if they catered, what are their options – so we can decide if we will provide food instead of them
- Ask about ticket sales at the union desk
• Talk to the Loft owner
- Confirm the date of the party
- Ask about cheaper Mexican drinks
- Ask about if he would be providing Sangria, tequila, coronas
- Ask about how the free shots would work – on a token basis? And how will we be billed for that?
- Ask about catering – if they provide Mexican food such as nachos, or knows of anyone who does.
Secretary
• Work out the finer details of the launch
- The DJ - our options
- Decorations - write down what we need
- Prizes and competition - organise what we want as a competition for best dressed
Date: Tuesday 22nd March, 2010
Time: Midday
Location: Level 3, Tower 1. Near the concourse café (essentially where our stall is going to be)
The Launch Party
Promotions
• Design Tickets
• Order printing for – membership cards, Launch tickets, UTSoc Posters, Launch posters
Web content manager
• Design the website
• Possibly put up photos of the executives, other information and the launch party – doesn’t need to be a fully functioning website at the moment, but as long as it has ‘Coming soon’ and some info atm, that’s fine.
Publicity
• Organise a publicity campaign for the event – a weekly plan which everyone can follow, work out what promotional material is needed.
• Create a facebook event for the Launch Party – when tickets are finished
• Draft an invitation to e-mail – Maybe by next week
Treasury
• Budgets for – posters, the Launch party (work out all the costs involved)
Union Officers
• Talk to Jennifer Greathead before 12.30pm
- Pick up the treasury paperwork
- Inform of finer details – the date, attendance, times
- Ask about money for the bar – if she is still willing to provide 65 per cent on if we do free shots
- Catering – how much would it be if they catered, what are their options – so we can decide if we will provide food instead of them
- Ask about ticket sales at the union desk
• Talk to the Loft owner
- Confirm the date of the party
- Ask about cheaper Mexican drinks
- Ask about if he would be providing Sangria, tequila, coronas
- Ask about how the free shots would work – on a token basis? And how will we be billed for that?
- Ask about catering – if they provide Mexican food such as nachos, or knows of anyone who does.
Secretary
• Work out the finer details of the launch
- The DJ - our options
- Decorations - write down what we need
- Prizes and competition - organise what we want as a competition for best dressed
